Budget Analyst, Finance, San Francisco
Location: San Francisco
*** This position will remain open until filled ***
In an increasingly complex and changing world, we believe that a peaceful and engaged Asia is of critical global importance. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. Informed by six decades of experience and deep local expertise, The Asia Foundation’s programs address critical issues affecting Asia in the 21st century: governance and law, economic development, women’s empowerment, environment, and regional cooperation. These are just some of the ways we encourage Asia’s continued development as a peaceful, just, and thriving region of the world.
SUMMARY OF RESPONSIBILITIES:
The budget analyst plays a key role in certifying that annual Foundation spending budgets accurately reflect indirect cost recoveries which fund San Francisco-based departments. The Foundation has a complex financial system with many interlocking components which must be analyzed in order to validate the overall budget. Each fiscal year, over 150 active projects are being implemented by country offices. Understanding of the Foundation’s cost principles varies widely from office to office and it is the responsibility of the budget analyst to identify weak areas of understanding and provide training and assistance.
While it is the responsibility of each U.S.-based department and country office to submit initial budgets and revisions during the fiscal year, the budget analyst must ascertain the correct completion of the budgets. This process continues throughout the year with analysis of budget-to-actual reports and the recommendation of corrective action. The budget analyst frequently identifies issues which need to be addressed by the General Accounting subunit of the Finance department. This analytical work helps to minimize audit issues and reduce project cost over runs.
Contact with the Program Finance subunit of the Finance Department is also needed to obtain details on agreements which have multiple funders. A good working relationship with the Human Resources department is needed to obtain salary and benefit information for new employees. Quite often, these employee costs are needed in advance by Public Sector Development Services department for donor proposal development and it is the responsibility of the Budget Services subunit to provide this cost information.
The budget analyst works closely with the budget director, other budget analyst, Human Resources, budget preparers in U.S.-based departments and finance directors in country offices.
- Provide training to budget preparers in U.S.-based units, i.e. how to complete budget schedules and which Cognos reports to run to monitor the budget during the fiscal year.
- Provide assistance to budget preparers on difficult issues.
- Set up initial fiscal year budget schedules for assigned units, entering insurance and depreciation budgets as well as compensation and benefit costs for staff on U.S. payroll, contacting Human Resources as necessary.
- Prepare the shared facilities, communications, equipment, supplies and IT budgets for the San Francisco office, calculating the share for each department based in SF.
- Review annual budget submissions and quarterly budget revisions, providing written feedback to country office finance directors as well as feedback to U.S.-based budget preparers.
- Certify key budget components: Administrative cost rates, General Grant budget in balance with allotment, project budgets within available funds, expenses subject to indirect cost rate, project co-funding budgets, supporting schedules.
- Review and certify staff daily rates, establish daily rates for new staff.
- Compile and monitor capital outlay budgets. Upload budgets for assigned units onto the accounting system. Monitor budgets, investigate budget variances and ensure the resolution of budget issues.
- Record Administrative Cost Transfers. Record Expatriate and Third Country National staff health, life and disability insurance costs.
- Prepare correcting journal entries.
- Provide comprehensive review of each unit’s budget performance.
- Prepare reports, charts and summaries as requested by the budget director. Keep budget director informed of significant issues. Other duties and tasks as assigned.
- Minimum four years of recent accounting experience, preferably in a non-profit environment; bachelor’s degree.
- Strong analytical skills and problem-solving ability required.
- Superior computer skills including advanced experience with Microsoft Office 365 (especially Outlook, Word, PowerPoint, and Excel).
- Good writing skills. Pro-active work style and strong interpersonal communication skills.
- Ability to multi-task, prioritize workload, and work independently as well as within a team environment.
- Flexible work style with the ability to work under tight deadlines and shifting priorities.
- Knowledge of the programs and operations of The Asia Foundation or similar non-profit or international organization helpful.
- Extensive knowledge of business and an excellent command of the English language.
- Willing and able to work flexible hours and travel as necessary.
Why work at The Asia Foundation?
At a critical moment in history, you will have the opportunity to help solve some of the toughest challenges in the development/aid sector. You will work with people who address environmental problems in the Asia region, improve access to legal information, enhance civil society, promote government engagement/collaboration, support women’s empowerment, and encourage learning and awareness. You will work in an innovative environment and build lasting relationships. The Asia Foundation, its donors, and its partners are unmatched throughout the region. This is an opportunity to work with and learn from some of the most accomplished leaders, influencers, and social entrepreneurs working in and with Asia today.Apply now
The Foundation offers excellent benefits and salary commensurate with experience. The Asia Foundation is an equal opportunity employer. Women and people of color are encouraged to apply.
No phone calls please.
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