Executive Assistant, San Francisco
Location: San Francisco
Deadline: January 3, 2020
In an increasingly complex and changing world, we believe that a peaceful and engaged Asia is of critical global importance. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. Informed by six decades of experience and deep local expertise, The Asia Foundation’s programs address critical issues affecting Asia in the 21st century: governance and law, economic development, women’s empowerment, environment, and regional cooperation. These are just some of the ways we encourage Asia’s continued development as a peaceful, just, and thriving region of the world.
The Office of the President is seeking an experienced and action-oriented executive assistant to provide professional and administrative support for the president of The Asia Foundation. This highly visible, client-facing position is a key member of the team, the front office operations of a large international non-profit organization. Work is performed under the supervision of the special assistant to the president.
The executive assistant will:
- Serve as liaison for internal and external constituencies; represent Foundation externally with Board of Trustees, donors, partners, and high-level visitors.
- Compose and edit routine correspondence and internal communications for the Office of the President.
- Manage president’s day-to-day calendar, schedule meetings, coordinate briefing materials, and ensure smooth logistics that maximize President’s time and efficiency.
- Arrange travel logistics for president including applying for visas, purchasing flights, submitting expense reports, preparing materials, etc.
- Manage administrative functions for the Office of the President including maintaining filing, mailing, and supply system.
- Support the special assistant in board meeting planning, logistics, execution and follow-up.
- Serve as a back-up to special assistant to the president and provide back-up support to the executive vice president & chief operating officer and office receptionist.
- Anticipate the needs of your team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
- Coordinate with Resource Development and Programs team in carrying out special projects and initiatives.
- Works closely with the president, Office of the President team, senior leadership, Washington and San Francisco office staff, Program/Theme directors, country representatives and deputy country representatives, and other units in the Foundation (e.g., Global Communications, Resource Development, and public fundraising teams).
- Frequent contact with the Board of Trustees and high-level visitors, including donors, corporate leaders, heads of organizations, partner organizations, senior government officials, diplomats, journalists, and foreign dignitaries; travel agents, airlines and hotel representatives for travel.
- Bachelor’s degree or equivalent practical experience. Three to five years of experience in senior executive support, project management, or event planning.
- Authorization to work in the United States.
- Must possess ability to pay close attention to detail while maintaining broad perspective of Foundation goals and approaches.
- Excellent organizational skill; willing to take initiative and own high priority tasks and projects.
- Strong oral and written communication skills.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Ability to multi-task, prioritize, and work respectfully and collaboratively with individuals and organizations at a range of levels
- Willingness and ability to travel domestically and internationally. On occasion, work outside of standard 8:30am-5:00pm workday.
- Experience with Microsoft Office Suite and Office 365.
- Preference for candidates with knowledge of the programs and operations of The Asia Foundation or similar international organization is preferred.
The ideal candidate is someone who understands and appreciates the impact that government and politics have on people and the challenges they face in the developing world. The candidate is passionate about the work that they do and have boundless enthusiasm for working collaboratively in a fast-paced, multicultural environment. The ability to work efficiently and diplomatically in a context that can be very challenging is highly desirable.Apply now
The Foundation offers excellent benefits and salary commensurate with experience. The Asia Foundation is an equal opportunity employer. Women and people of color are encouraged to apply.
No phone calls please.
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