Finance and Administration Associate, Programs

Location: San Francisco
Deadline: May 7, 2021

In an increasingly complex and changing world, we believe that a peaceful and engaged Asia is of critical global importance. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world. Informed by six decades of experience and deep local expertise, The Asia Foundation’s programs address critical issues affecting Asia in the 21st century: governance and law, economic development, women’s empowerment, environment, and international cooperation. These are just some of the ways we encourage Asia’s continued development as a peaceful, just, and thriving region of the world.

POSITION DESCRIPTION:

The Asia Foundation’s San Francisco headquarters is seeking a Finance and Administration Associate to perform a broad range of financial, program support, and administrative duties with the Programs Unit. Reporting to the Associate Director, Programs the Finance and Administration Associate will be responsible for: providing budgetary support to various units; monitoring project financial reports; preparing and processing expense reports; maintaining award files; reviewing and editing project documents; and providing other support as needed. The ideal candidate will have excellent analytical, oral, and written communication skills, familiarity with accounting principles and software, time-management and organizational skills, and be able to use the MS Office suite, especially Microsoft Excel.

This is a full-time salary position with excellent benefits located in downtown San Francisco, with easy access to public transportation. This position offers a competitive salary based on experience.

Responsibilities

Support includes but is not limited to the following activities (the percentage breakdowns provided are rough estimates and may vary):

Financial Management (70%)

  • Generates moderate to complex annual operating budgets, expenditure projections, analysis of financial data, and forecasting.
  • Reviews and reconciles monthly financial reports for projects across multiple units.
  • Tracks and monitors project expenditure transactions; utilizes reports to anticipate and resolve operational, fiscal, or other discrepancies.
  • Submits and reconciles expense and travel reimbursement reports for Foundation staff.
  • Helps comply with the Foundation’s financial and accounting policies and procedures.
  • Interprets and analyzes donor terms to ensure financial expenses and reports are consistent.
  • Maintains award files and provides support in preparation of donor reports and invoices.
  • Maintains databases, logs, and spreadsheets to facilitate efficient retrieval of information.
  • Administers grants and processes consultant payments.

Administration (30%)

  • Assists with the preparation, proofreading, and editing of reports and proposals.
  • Makes routine changes to keep web pages updated on applicable sites.
  • Organizes and schedules appointments.
  • Provides logistical support in the planning and execution of meetings, seminars, workshops, and other events as assigned.
  • Assists with coordinating events and booking travel.
  • Supports modest-sized grants administered by the Programs Unit.
  • Performs special projects and other duties as assigned.

Qualifications

  • Bachelor’s degree required. Preferred degree in Business, Finance, Accounting, Math, Economics, Statistics, or Science
  • At least three years of financial or budget support/administration experience
  • Excellent Excel and MS Office skills required.
  • Project accounting and budgeting and/or U.S. Government and international contract or grants experience highly desirable. International business experience is a plus.
  • Excellent written and oral communication skills required.
  • Must have pro-active work style, be detail oriented, and have strong interpersonal skills.
  • Strong organizational skills and time management skills, with the ability to prioritize work.
  • Experience using SharePoint (or ability to learn it) is preferred.
  • Ability to follow directions and exercise good judgment.
  • Willingness and ability to juggle multiple tasks and be a good team player.
The application period for his position is now closed.

HIGHLIGHTS ACROSS ASIA

2020 Annual Report

Addressing the global crisis