Junior Associate, Asia Operations Coordination

Location: San Francisco, Washington DC
Deadline: June 5, 2022

In an increasingly complex and interconnected world, Asia plays a crucial global role. Would you be excited at the prospect of employing your knowledge and skills to improve lives, expand opportunities, and help societies flourish across this dynamic region? You could have this opportunity at The Asia Foundation.

Informed by six decades of experience and deep local expertise, we address critical issues affecting Asia in the 21st century: governance and law, economic development, women’s empowerment, environment, and regional cooperation. We work with innovative leaders and communities to build effective institutions and advance path-breaking reforms. Together with our partners, we are committed to Asia’s continued development as a peaceful, just, and thriving region of the world.

The Asia Foundation’s Asia Operations Coordination team seeks a Junior Associate to work based out of our San Franciso, CA office (hybrid/remote) during the summer 2022 program period from June – September 2022.

The Asia Operations Coordination unit (AOC) plays a key role in oversight, advocacy, and strengthening of country offices. AOC supports effective country office leadership and day-to-day management, strengthens country office operations in priority areas, and enhances information sharing and collaboration between and among country offices and U.S.-based units. 

Scope of Work

Contribute directly to AOC’s strategy and goal of strong management of people, policies, and systems for effective, ethical, and efficient country operations, the Junior Associate will support AOC’s efforts as outlined below.

Project Management and Research:

    • Support and backstopping for operations in Asia with specific research tasks related to India and Pakistan
    • Research and support related to institutional policy development for the Project Management Support Unit (PMSU)

Meeting Planning/Visit Coordination:

    • Work with AOC Senior Operations Officer to support research and planning for one or more The Asia Foundation Leadership Meetings/Retreats to be held in Asia in Summer/Fall 2022.

Risk Management:

    • Work with the AOC Senior Director and ERM Committee to support training and roll out of the new Enterprise Risk Management protocols for the organization.

Internal Communications/ Knowledge Management:

    • Write and edit articles for AOC’s Operations News You Can Use newsletter (through interviewing Foundation colleagues, learning about updates to systems, policies, and procedures, and researching areas of interest to the primary newsletter audiences).
    • Update content in AOC’s Quick Start Portal (in Sharepoint) designed as a single reliable source of information for new and experienced country leaders alike.
    • Update content in AOC’s Country Office Operating History to ensure that the latest source documents and correspondence are reflected.

Deliverables

Project Management and Research:

    • Research tasks related to India and Pakistan completed to satisfaction of the South Asia Regional Coordinator 
    • Research and support related to institutional policy development completed to satisfaction of the South Asia Regional Coordinator who also supports the Project Management Support Unit

Meeting Planning/Visit Coordination:

    • Develop and support the one­-stop­ shop meeting portal, manage the pre-workshop; reading materials; develop facilitation tools and resources for participants who will lead sessions.

Risk Management:

    • Support the AOC Senior Director and members of the Enterprise Risk Management (ERM) Committee to
    • Develop the rollout plan for introducing and implementing the new ERM tool.
    • Execute the rollout plan in two or more offices.

Internal Communication/ Knowledge Management:

    • Co-design/deliver at least one webinar related to the Foundation’s Medical Emergency Insurance and Protocols
    • Publish three articles in one or more issues of the Operations News You Can Use newsletter
    • Quick Start Portal updates completed before end of JA assignment
    • Update Country Office Operating History 

What you will learn?

The Junior Associate (JA) assignment with the Asia Operations Coordination (AOC) unit provides an opportunity for the JA to gain an understanding of the structure and management of a prominent international development organization, including the role of headquarters­based operating units in support of high-functioning country offices in Asia. The JA will contribute to the orientation and training of country office leadership, support policy development, risk management, and other day­to­day operational matters.

Over the course of their employ, the JA will be exposed to as many as 18 country offices; learning how they function on a day­to­day basis and appreciating the balancing act played between accomplishing great and impactful development while ensuring compliance, oversight, and effective management of operations and projects. The JA will have opportunities for regular interaction with units across headquarters and in-country offices.

The Junior Associate will learn about AOC’s diverse responsibilities and be asked to lead on one or two specific activities, thus providing the individual a chance to practice strong leadership, teamwork, and communication skills.

Qualifications 

The position for the Douglas K. Bereuter Program for Junior Associates in Asian Affairs is expected to be very competitive. We are seeking talented, high-energy individuals who will benefit from their affiliation with the Foundation and contribute to the organization as well.

Candidates must have the following:

Received a post-graduate degree within the past two years. In addition, to be considered, a candidate must have completed and obtained this degree prior to the beginning of the program period. The summer 2022 program period is June – September 2022.

    • Completed graduate studies in Asia-related areas: international relations, international development, public administration, public policy, law, political science, economics, women’s empowerment, and/or sociology with work experience in Asia
    • Authorization to legally work in the United States without sponsorship
    • Strong written and verbal communication skills
    • Great organizational skills and experienced user of technology

Who are we looking for?

 The ideal candidate is someone who is a well-organized, detail-oriented, and technologically-savvy self-starter. The candidate has demonstrated experience in project management and technical or grant- writing. The candidate is passionate about fund development for an international development organization and has the interpersonal and communications skills to work collaboratively with colleagues across a wide range of geographies in a multi-cultural environment.

Why work at The Asia Foundation?

You will have the opportunity to help solve some of the toughest challenges in the development/aid sector. Address environmental problems in the region, improve access to legal information, enhance civil society, promote government engagement/collaboration, and encourage learning and awareness.

You will work in an innovative environment and build lasting relationships. The Asia Foundation, its donors, and its partners are unmatched throughout the region. This is an opportunity to work with and learn from some of the most accomplished leaders, influencers, and social entrepreneurs working in Asia today.