Procurement Function Capacity Development Consultant, Afghanistan

Location: Afghanistan
Deadline: September 30, 2020

The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Working through our offices in 18 countries and informed by deep local expertise and six decades of experience, we address the critical issues affecting Asia in the 21st century by: strengthening governance, expanding economic opportunity, increasing environmental resilience, empowering women, and promoting international cooperation.

The Foundation is bidding for a 12-month project to support capacity building of a higher education institute (HEI) based in Kabul, Afghanistan.

As such, the Foundation is seeking to recruit a procurement system development consultant to provide technical support in developing the current level of organizational and staff capacity among the target organization in the area of procurement by reviewing the procurement manual and provide formal and on-the-job training to HEI staff.

RESPONSIBILITIES AND DELIVERABLES

The consultant will be responsible for developing a team of procurement professionals, overseeing their delivery, continually building their capability and improving their performance.

Capacity assessment: Conduct capacity assessment of the HEI’s Procurement Department (systems and staff) to identify capacity gaps and make actionable recommendations.

Key Performance Indicators (KPIs): Develop KPIs for the Procurement Department and provide assistance to the HEI in monitoring the performance against KPIs on periodic basis.

Management reporting: Develop management reporting tools for the procurement function and provide assistance to the HEI in ensuring that accurate management reports are prepared and shared with stakeholders on timely basis.

Procurement planning: Assist the HEI in developing an annual procurement plan and provide guidance to HEI staff in tracking the progress against defined plan.

Procurement manual: Review the procurement manual to identify changes required in line with best practices and applicable legal requirements and provide assistance in making necessary changes. Assist the HEI in the implementation of the manual by providing necessary guidance.

Compliance: Conduct reviews of procurement transactions carried out by HEI to check compliance against manuals and USAID requirements (including completeness of documents) in real time as part of on-the-job training. Share the findings with the project manager and suggest corrective actions.

Provide on-the-job training to HEI staff including:

  • Coaching on a one-to-one basis for day-to-day tasks to help HEI staff overcome capacity weaknesses.
  • Hold mentoring sessions with managers to address departmental issues.
  • Assist department heads implement job rotation so that employees can start thinking “out of the box” and can help colleagues during times of need.
  • Involve HEI staff in all aspects of the project (e.g. capacity assessment, manual development, procurement planning, management reporting, compliance etc.).

Formal training sessions: Conduct focused and interactive classroom trainings on key procurement concepts, manual implementation and action points noted during capacity assessment.

Change management: Work closely with the HEI during all stages of the project so that they take ownership of the interventions and feel motivated to implement the suggested changes and ensuring sustainability of interventions going forward.

Performance monitoring: Provide periodic formal feedback on the status of capacity building efforts in the department along with recommendations for further improvement.

The scope of work may change and requirements may vary based on needs of the project and the above is only an outline of the expected requirements. The consultant will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by her/his line manager.

QUALIFICATIONS

  • An advanced degree (master’s level and above) in organizational development, procurement management, or a related field;
  • Minimum of 5 years of experience in successfully developing capacity in the area of procurement management is required;
  • Experience in Afghanistan and/or similar context is preferable;
  • Sound understanding of USAID rules and regulations is preferable;
  • Excellent analytical reporting and professional English communication skills;
  • Hands on experience managing procurement and procurement department is preferable;
  • Experience working with ERP is essential;
  • Excellent facilitation, presentation and mentoring skills; and
  • Demonstrated ability working with people from diverse backgrounds.

HOW TO APPLY

Interested applicants should submit a cover letter and CV by September 30, 2020 to afghanistan.jobs@asiafoundation.org with the position title listed in the subject line. The Asia Foundation is an equal opportunity employer, EOE/M/F/D/V. No phone calls, please.