Team Leader, Community Security and Justice Program, Timor-Leste
The team leader provides leadership and management of the Programa Apoio Seguransa Komunidade (PASK) program. PASK is a $7 million NZD three-year program funded by the New Zealand Ministry of Foreign Affairs and Trade (MFAT). The program is the next phase of the Community Policing Support Program that ran from 2017 to 2021. The team leader will design and lead the implementation strategy for PASK, including the design and development of the annual work plans and adaptive management process with MFAT through stakeholder consultation and engagement. The team leader will provide direction and supervision of program staff, supporting their professional development. The team leader will support the team to ensure their work is meeting program objectives and milestones and leads the monitoring, evaluation and reporting of program activities.
The Foundation will coordinate closely with the New Zealand Embassy in Timor-Leste and collaborate with key partners from the Government of Timor-Leste (GOTL), the Police National of Timor Leste (PNTL), civil society, and local communities to implement the program. The team leader will represent the Foundation and PASK among host government, national and international stakeholders, donors, partner agencies, diplomatic missions, national and international institutions, and the media as assigned. The team leader is responsible for managing and raising other donor funds that help to contribute to improved access to justice and dispute resolution mechanisms in Timor-Leste. Responsibilities include planning, hiring, logistics, representation, fiscal management, and grant management.
Timor-Leste’s first decade of independence was a tumultuous one, marked by the emergence or recurrence of numerous, persistent threats, culminating in the 2006 security and political crisis which threatened the country’s hard-won but fragile peace. The period since 2008 has been characterized by a remarkable reversal of insecurity, with most people feeling that the security situation improved dramatically from 2008 to 2015 and has since stabilized. However, data from the Foundation’s regular Community Police Perceptions Surveys from 2008 to 2018, indicate that while overall security has improved, communities and families continue to face serious security problems, including disputes involving land, youth unrest and domestic violence. Concerns for land and youth problems have particularly increased. Since 2011, to mitigate these challenges and promote community security, The Asia Foundation has been implementing community policing programs with the support of MFAT. Hametin Koperasaun Hamutuk Polisia ho Komunidade (HAKOHAK) was a four-year community policing project (2011-2015) jointly funded by MFAT and the United States Agency for International Development. This was followed by the Community Policing Support Program (CPSP), built upon previous work done in support of the National Police of Timor-Leste or Polícia Nacional de Timor-Leste (PNTL). Through HAKOHAK and CPSP, the Foundation has supported the development of a community policing model within the PNTL, with ongoing efforts to shift the overarching institutional doctrine of PNTL from a reactive paramilitarized policing model borne out of the 2006 crisis to a proactive community policing model commensurate with the current security situation in the country. CPSP has supported the establishment of 333 Community Police Councils (CPC), which, with the mandate of monitoring and responding to local security issues, are actively involved in resolving disputes at the community level.
Despite the lasting impact created by the Foundation’s community policing programs, many Timorese continue to have unmet human security and justice needs that impact on the safety, livelihoods and dignity of individuals and communities. Unmet human security and justice needs mean that women and their children continue to live in violent family settings; mothers abandoned by spouses have to raise her children without support; people cannot engage in productive livelihood activities due to land disputes; families cannot confidently plan for the future in the face of eviction concerns; and LGBTI people and other groups that face stigma and persecution cannot live free from fear. If left unmet—including by unresponsive police and discriminatory dispute resolution processes—people are denied justice and exclusionary power relations persist. The existing avenues that should assist people to meet their security and justice needs are often headed by males, reinforce existing power structures, discriminatory, and exclude women. In addition, there is a risk that citizens will, in turn, take matters into their own hands through extra-legal revenge actions and vigilantism—with the broader specter of a return to localized violence, as people seek to resolve disputes and grievances themselves.
Recognizing that contemporary security concerns defined by citizens and communities go beyond historical issues of peace and order, the new program will incorporate community level dispute resolution to deliver more equitable justice outcomes particularly for women, youth and other marginalized groups.
- Daily contact with the PASK team, the country representative, and other relevant program staff, finance, and administrative staff in the Foundation’s Timor-Leste office on a regular basis. Regular contact with the Finance and Compliance teams, Human Resources, Administration and Operations management. Ongoing direction to consultants, interns, and external Foundation contractors. Engagement as needed with other Foundation staff in Asia in similar thematic area. Coordination as needed with Program Specialists Group, Public Sector Development Services, Evaluation and Learning, Global Communications, Financial Services, Human Resources, and other units in the Foundation’s San Francisco and Washington D.C. offices.
- Regular contact with the New Zealand Embassy in Timor-Leste through MFAT, the Ministry of State Administration, the Ministry of Interior and the Police National Timor-Leste (PNTL), and other security and justice programs including DFAT, the Australian Federal Police, UNDP, and other stakeholders. Program representation and liaison with program partners, representatives of other relevant government ministries, Civil Society Organizations, local authorities, national and international agencies supporting justice and security reform in Timor-Leste, academic and research institutions, national and international media.
- Minimum ten years of progressively responsible professional experience, or the equivalent, in security sector development, alternative dispute resolution/community mediation or institutional policy reform. Demonstrated experience managing multi-disciplinary teams, especially national staff and supporting their professional development. Experience in program management, financial and grants management and budget control, research, proposal and report writing, strategic planning, fundraising and managing international donor-funded projects. Graduate degree required in International Law, Conflict Studies, Political Science, Public Administration, or a related field.
- Demonstrated ability in adaptive management or flexible programming with strong analytical and problem-solving skills; multidisciplinary team management and supervision, coaching and mentoring, training and team building; flexibility, patience, optimism and sensitivity, proven interpersonal, communication and intercultural skills. Experience and history of research and academic publications.
- The candidate should be comfortable moving between managing team activities and taking on specific deliverables based on the need of the program and office.
- Experience working in Timor-Leste, Indonesia, Pacific Islands or the South East Asian region, with knowledge of Tetum and/or Indonesian desirable. Experience of or familiarity with Asia Foundation programs preferred.
Program leadership, development and management
- Accountable for achieving PASK objectives; develops overall program implementation strategy, annual work plan, adaptive management approach, monitoring, learning and evaluation plan, and individual program activities in compliance with the Foundation’s thematic, program, operational and financial strategies, priorities, and procedures.
- Develops and submits timely donor reports as required; maintains, updates, and ensures the availability of accurate monitoring and evaluation data and documentation.
- Contributes to the development of fundraising strategies, plans, and projects related to justice, security and conflict sectors; prepares in-country and external proposals in accordance with Foundation and donor protocols and guidelines.
- Guides the development of technical support to the community mediation sector and the PNTL, including the contributing to the government’s strategic plan for security and justice, and other relevant policies.
- Coordinates the engagement of multidisciplinary technical expertise from Foundation staff and external consultants’ technical support, training design and implementation, facilitation, and all other aspects of program execution and evaluation.
- Manage external communications including policy advocacy and media presence.
- Ensures program standards for the prevention of Violence Against Women and Children (VAWC) and child protection, including through trainings and stakeholder consultation and engagement in program activities.
- Ensures integrated strategy with other program pillars within The Asia Foundation, including preventing VAW, tourism and economic diversification, good governance, environmental resilience, and women’s empowerment programs.
Research and reflective practice
- Conducts research and publishes reports that help shape the justice and security sector in Timor-Leste and contributes to thought leadership in related areas.
- Contributes to articles, written materials, and documentation for publication; contributes to scholarly or development community knowledge about Timor-Leste, justice and security, and other related issues or trends.
- Coordinates and manages research teams and products.
Financial management and compliance
- Overall accountability for all project expenditures in line with donor and Foundation policies and regulations.
- Develops project budget and spending projections for each fiscal year; ensures that budgets and spending projections are kept up-to-date monthly and relevant to possible shifts in program needs; ensures expenditures are within approved budgets and that spending targets are met.
- Complies with all grant and contract requirements, and related regulations and procedures; Ensures compliance with administrative, grant management and financial policies and practices.
- Assists with the oversight of compliance with all accounting procedures related to the project; prepares and submits timely financial reports to the Foundation and donors as required. Promotes financial accountability and transparency.
Human Resource Management, Supervision and Staff Development
- Manage four staff and consultants (national and international) and coordination with other TAF teams.
- Participates in the recruitment, orientation, training, supervision and staff development of international and national staff related to the project, consultants and interns.
- Assists with the implementation and compliance with personnel management, benefits and compensation policies and practices.
- Provides written and oral information recognizing project staff achievement and identifying disciplinary or corrective actions immediately.
- Conducts staff performance evaluation; provides regular, ongoing performance feedback to staff; Ensures each project staff member has a development plan according to Foundation performance appraisal system; identifies and coordinates opportunities for the professional development of national staff.
- Maintains effective coordination and professional relationships with the relevant stakeholders including DFAT, UNDP, and the World Bank, the host government, national institutions, program partners, development assistance agencies, donors, diplomatic missions, national and international NGOs, professional associations, academic, research and national institutions.
- Assists the Representatives in establishing and maintaining constructive public relations in Timor-Leste; assures positive profile of the Foundation, PASK and project donor through media coverage of programs and events.
- Participates in meetings and events to enhance public awareness of PASK to expand the Foundation’s professional network and access to relevant information.
- Participates in Foundation meetings and other relevant professional forums and events.
- Provides support as assigned to program development, proposal writing, representation or other activities related to the justice and security sector.
- Participates in Foundation-led initiatives, task-forces and committees as assigned.
- Undertakes other duties as assigned.
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